Policies and Terms & Conditions
Policy adopted
September 2026
Next review
September 2027, or sooner following a significant incident or change in guidance
Designated Safeguarding Leads
Jamie Rogers and Louise Ungpakorn
Safeguarding email
[email protected]
Scope
Afterschool, holiday, homeschool, 1:1 and other MAKE workshops and activities
This document brings together MAKE's core safeguarding, operational and participant policies. It is written for our current small-team model and should be reviewed if staffing, premises, activities or regulatory status change.
Safeguarding is everyone's responsibility. The welfare and best interests of the child are our primary consideration.
1. Safeguarding & Child ProtectionMAKE is committed to providing a safe, welcoming environment for all participants under 18. This policy applies to everyone working for or on behalf of MAKE and to all children and young people attending our activities.
All children are entitled to protection from harm regardless of age, disability, sex, gender reassignment, race, religion or belief, sexual orientation or background. We recognise that some children may be additionally vulnerable because of discrimination, communication needs, dependency, previous experiences or other circumstances.
Safeguarding leads and training
020 7926 3100
Lambeth out-of-hours safeguarding
020 7926 5555
Emergency
999
Lambeth LADO
[email protected] / [email protected]
Concerns or allegations about an adultA concern or allegation that an adult working with children has harmed a child, may have harmed a child, behaved in a way that indicates they may pose a risk, or otherwise behaved inappropriately towards a child will be treated separately from an ordinary child-protection referral. MAKE will seek advice from the Lambeth Local Authority Designated Officer (LADO) without delay and follow the local procedure. If the concern relates to one DSL, it should be reported to the other DSL. Where necessary, concerns may be raised directly with the local authority or police.
MAKE will keep a factual record of the allegation, actions, decisions and outcomes and will not conduct its own investigation where this could compromise a statutory investigation.
Child-on-child safeguardingBullying and behaviour concerns can also be safeguarding concerns. MAKE will respond to child-on-child abuse or harmful behaviour including physical or sexual violence, sexual harassment, coercion, discriminatory abuse, threatening behaviour, bullying, cyberbullying, sharing sexual images, or other harmful conduct. We will not dismiss harmful behaviour as 'banter' or an inevitable part of growing up.
We will consider the safety and support needs of all children involved, record significant concerns, inform parents/carers where appropriate and make a safeguarding referral where required.
Prevent and harmful influencesWe will remain alert to concerns that a child may be vulnerable to exploitation, radicalisation or other harmful influences. Any such concern will be treated as a safeguarding concern and referred through the appropriate safeguarding route.
2. Staff Conduct, Professional Boundaries & 1:1 WorkMAKE is currently staffed by Jamie and Louise. If additional staff, freelancers or volunteers join the organisation, they will receive appropriate safeguarding information, supervision and checks before undertaking relevant work.
In exceptional circumstances MAKE may provide tuition in a participant's home. This will be agreed with the parent/carer in advance. Wherever practicable, sessions will take place in an appropriate shared or visible area of the home, and communication about arrangements will be with the parent/carer. Staff will avoid unnecessary isolation with a child and will record or report any safeguarding concern arising from a home visit.
3. Drop-off, Collection & Missing ChildrenDrop-off and collectionParents/carers must follow the designated drop-off and collection times. Except for agreed homeschool arrangements, parents/carers do not remain during children's workshops unless MAKE has agreed this in advance. If somebody other than the named parent/carer will collect a child, MAKE must be informed in advance.
The front door is controlled from inside the premises. Children will not be released to an unauthorised person.
Failure to collectIf a parent/carer is late, MAKE will attempt to contact the priority contact and then the secondary emergency contact. If no contact is made, further attempts will be made while the child remains supervised and safe. If the child remains uncollected and MAKE cannot establish a safe collection arrangement, we will contact Children's Social Care and/or the police and follow their advice. Repeated late collection may result in a child's place being reviewed.
Missing childIf a child cannot be located during a session, school collection, outdoor activity or journey, one adult will immediately coordinate the response while maintaining supervision of the remaining children. We will check the immediate area, attendance information and last known location without creating additional risk.
If the child is not located immediately, or there is reason to believe they may be at risk, we will call 999 and contact the parent/carer. We will follow police advice, record the incident and review the relevant risk assessment and procedures before the activity resumes.
4. Health, Safety, First Aid & EmergenciesMAKE will maintain a safe working environment through regular risk assessment, appropriate supervision and checks of the premises, equipment and activities. Electrical equipment will be appropriately maintained and tested where required. Activities involving additional hazards will have specific controls explained before use.
Jamie and Louise hold paediatric first-aid qualifications. A suitable first-aid kit is kept on site.
Medical conditions and medicationParents/carers must tell MAKE about allergies, medical conditions, additional needs and any emergency medication required before attendance.
MAKE does not routinely administer regular medication. Emergency medication such as an adrenaline auto-injector or prescribed reliever inhaler may be supported or administered where necessary and where MAKE has been given the medication, clear written information and parent/carer consent. Emergency action will not be delayed where a child's life is at risk. Parents remain responsible for ensuring medication is in date and supplied as agreed.
Parents/carers provide consent at booking for MAKE to obtain or provide emergency first aid/treatment where necessary. Emergency services will be contacted whenever required.
Accidents and emergencies
The designated assembly point will be clearly identified to staff and participants at the premises and reviewed whenever the premises or surrounding site changes.
Emergency closureMAKE may need to close or end a session because of circumstances such as loss of essential utilities, fire or flood damage, severe weather, staff incapacity, infectious-disease restrictions or another situation that makes safe delivery impossible. Parents/carers will be contacted and safe collection arrangements made. Where MAKE cancels a paid session, our cancellation arrangements will be communicated to affected participants.
5. Behaviour, Inclusion & Equal OpportunitiesMAKE's ethos is 'Art for all'. We aim to provide an inclusive, respectful and kind environment in which children and adults can participate and thrive.
We will make reasonable efforts to adapt teaching and activities according to individual need and will discuss relevant needs with parents/carers before attendance. We value and respect different cultures, languages, beliefs, identities, abilities and backgrounds and aim to reflect a diverse range of artists and perspectives in our teaching.
MAKE will not tolerate discrimination, harassment or bullying and will challenge discriminatory remarks or behaviour. Our approach is informed by the Equality Act 2010.
Behaviour managementWe recognise that behaviour can communicate a need. Expectations will be explained clearly and will include listening, following safety instructions, respecting other people and the premises, using materials appropriately and helping to tidy where suitable.
If a child struggles with expectations, staff will use calm reminders, a private conversation where appropriate, movement or regulation breaks, and discussion with parents/carers about supportive strategies. We do not use physical punishment or humiliating sanctions. If behaviour creates an ongoing serious safety or welfare concern despite reasonable strategies, MAKE may review or end the child's place as a last resort.
6. Photography, Digital & Online SafetyPhotography and image consentMAKE may photograph artwork and creative processes to celebrate learning and promote the project. Identifiable photographs or video of a child's face will only be taken or used for promotional purposes where appropriate parent/carer consent has been obtained. Consent can be withdrawn for future use by contacting MAKE.
Designated MAKE cameras or devices will be used for workshop photography. Images will be handled and stored appropriately and will not be used for purposes outside the consent given. Parents/carers may also ask that their child's artwork is not photographed or displayed.
Online and digital safetyWhere children use cameras, computers, tablets, editing software or internet-connected services as part of a MAKE activity, staff will supervise their use appropriately for the activity and age group. Children will be reminded not to access or share harmful or inappropriate material, disclose personal information, photograph others inappropriately or communicate with unknown people through MAKE activities.
Any concerning online content, contact, cyberbullying, sexual imagery or other online safeguarding issue encountered during a session will be treated as a safeguarding concern.
7. Illness, Hygiene, Food & AccessibilityIllness and infectionParents/carers should tell MAKE if a child will not attend, particularly where we are due to collect them from school. Children who are too unwell to participate safely should not attend. Following vomiting or diarrhoea, children should remain away for at least 48 hours after symptoms have stopped, unless current public-health advice specifies otherwise.
Hygiene and foodGood hygiene will be encouraged and handwashing facilities, soap and paper towels will be available. We ask participants not to bring food containing nuts because of allergy risks; however, MAKE cannot guarantee that the premises are completely free from traces of nuts or other allergens. Children may bring an appropriate snack where a refreshment break is part of the session. Drinking water will be available.
AccessibilityWe aim to make the space and workshops as accessible as reasonably possible. The premises have ramp/wheelchair access and bathroom rails. Parents/carers are encouraged to discuss access or support needs with us before booking so that we can consider suitable adjustments and safe participation.
8. Information, Records & PrivacyMAKE keeps information necessary to administer bookings, communicate with families, support participants safely and meet safeguarding, financial and legal obligations. Records may include booking/contact details, SEND or medical information, safeguarding records, accident/incident reports, consent information, workshop records and authorised photographs.
Information is stored securely with access limited to those who need it. Safeguarding information may be shared without consent where this is necessary to protect a child. Data-protection law does not prevent appropriate information-sharing for safeguarding purposes.
Different categories of information will be retained only for as long as there is a lawful or operational need. Safeguarding, accident, financial, consent and routine booking records may therefore have different retention periods. MAKE will periodically review and securely delete records that are no longer required.
Marketing emails are optional. Participants or parents/carers may choose whether to subscribe and may unsubscribe. Personal contact details will not be sold or shared with third parties for their own marketing.
9. ComplaintsWe want participants and families to feel able to raise concerns. In the first instance, concerns can be discussed with Jamie or Louise. Formal complaints can be made in writing to [email protected]. We aim to acknowledge and respond to written complaints within 7 days, or explain if additional time is required.
A complaint that raises a safeguarding concern will be handled under the safeguarding procedure rather than waiting for the ordinary complaints process. A person raising a safeguarding concern is also entitled to contact the relevant statutory authority directly.
10. Fees, Cancellations & 1:1 TermsFull payment is normally required at booking through MAKE's booking system. Spaces cannot be reserved without the agreed booking/payment arrangements. Workshop sessions and block bookings are normally non-refundable where the participant chooses not to attend, because the place has been reserved and may not be refillable.
Where MAKE cancels a session, we will communicate the available rearrangement, credit or refund arrangement as appropriate to the booking.
1:1 sessionsThe current 1:1 fee is £55 per hour and is subject to change. One-off sessions are invoiced in advance and are normally non-refundable if the participant cancels. In exceptional circumstances MAKE may agree to rearrange a session, taking account of notice given and the circumstances.
Regular 1:1 sessions are normally paid monthly in advance, taking agreed term-time and holiday breaks into account. We ask for two weeks' notice to end a regular arrangement so that the time can be offered to another participant. Home visits may include agreed travel time and expenses.
Portfolio, scholarship and higher-education supportMAKE can support portfolio development and applications through 1:1 sessions or dedicated courses. We will help participants develop relevant skills and independent work, but attendance cannot guarantee a successful application, scholarship, offer or examination outcome.
11. Supervision, School Collection & Risk AssessmentMAKE will set group sizes and staffing according to the age, needs, activity, venue and risks involved rather than relying on a single ratio for every situation. Risk assessments will consider supervision levels and will be reviewed when activities, staffing, premises or participant needs change.
When collecting children from school or walking with groups, staff will use appropriate supervision and planned routes. High-visibility vests will be used where appropriate and roads will be crossed at suitable pedestrian crossings wherever practicable. Outdoor activities and visits will be risk assessed.
12. Review & GovernanceJamie and Louise are jointly responsible for the implementation and review of these policies. The document will be reviewed at least annually and sooner following a significant safeguarding incident, a material change to MAKE's activities or premises, the recruitment of additional staff/volunteers, or a relevant change in law or official guidance.
This policy should be read alongside activity-specific risk assessments, booking information and any additional consent or medical information supplied for an individual child.
Guidance used for this September 2026 revisionThis revision has been informed by the Department for Education's current safeguarding guidance for out-of-school settings, Keeping Children Safe in Education 2026 as a useful safeguarding benchmark, Working Together to Safeguard Children 2026, current DBS/regulated-activity guidance, and Lambeth Council safeguarding referral information.
MAKE is an out-of-school arts provider; references to school guidance in this document are used as safeguarding good-practice benchmarks where relevant and do not imply that every statutory duty applying to schools applies to MAKE.
September 2026
Next review
September 2027, or sooner following a significant incident or change in guidance
Designated Safeguarding Leads
Jamie Rogers and Louise Ungpakorn
Safeguarding email
[email protected]
Scope
Afterschool, holiday, homeschool, 1:1 and other MAKE workshops and activities
This document brings together MAKE's core safeguarding, operational and participant policies. It is written for our current small-team model and should be reviewed if staffing, premises, activities or regulatory status change.
Safeguarding is everyone's responsibility. The welfare and best interests of the child are our primary consideration.
1. Safeguarding & Child ProtectionMAKE is committed to providing a safe, welcoming environment for all participants under 18. This policy applies to everyone working for or on behalf of MAKE and to all children and young people attending our activities.
All children are entitled to protection from harm regardless of age, disability, sex, gender reassignment, race, religion or belief, sexual orientation or background. We recognise that some children may be additionally vulnerable because of discrimination, communication needs, dependency, previous experiences or other circumstances.
Safeguarding leads and training
- Jamie Rogers and Louise Ungpakorn are MAKE's Designated Safeguarding Leads (DSLs).
- Both DSLs undertake safeguarding training and refresh it regularly.
- Jamie and Louise hold Enhanced DBS checks appropriate to their roles. Any future staff or volunteers will be checked at the appropriate level for the work they undertake, including barred-list checks where legally eligible or required.
- All staff and volunteers must understand and follow this policy and raise concerns without delay.
- Listen calmly and take the child seriously. Do not promise confidentiality.
- Do not investigate, interrogate the child or ask leading questions. Clarify only what is necessary to understand the immediate concern.
- Make a factual written record as soon as possible, including the child's own words where appropriate, the date/time, action taken, decisions made and the rationale.
- Report the concern immediately to a DSL. Safeguarding information will be shared only where necessary to protect a child.
- If a child is in immediate danger or requires urgent protection, call 999.
- For other safeguarding concerns about a child, MAKE will contact Lambeth's Integrated Referral Hub and follow the advice given.
020 7926 3100
Lambeth out-of-hours safeguarding
020 7926 5555
Emergency
999
Lambeth LADO
[email protected] / [email protected]
Concerns or allegations about an adultA concern or allegation that an adult working with children has harmed a child, may have harmed a child, behaved in a way that indicates they may pose a risk, or otherwise behaved inappropriately towards a child will be treated separately from an ordinary child-protection referral. MAKE will seek advice from the Lambeth Local Authority Designated Officer (LADO) without delay and follow the local procedure. If the concern relates to one DSL, it should be reported to the other DSL. Where necessary, concerns may be raised directly with the local authority or police.
MAKE will keep a factual record of the allegation, actions, decisions and outcomes and will not conduct its own investigation where this could compromise a statutory investigation.
Child-on-child safeguardingBullying and behaviour concerns can also be safeguarding concerns. MAKE will respond to child-on-child abuse or harmful behaviour including physical or sexual violence, sexual harassment, coercion, discriminatory abuse, threatening behaviour, bullying, cyberbullying, sharing sexual images, or other harmful conduct. We will not dismiss harmful behaviour as 'banter' or an inevitable part of growing up.
We will consider the safety and support needs of all children involved, record significant concerns, inform parents/carers where appropriate and make a safeguarding referral where required.
Prevent and harmful influencesWe will remain alert to concerns that a child may be vulnerable to exploitation, radicalisation or other harmful influences. Any such concern will be treated as a safeguarding concern and referred through the appropriate safeguarding route.
2. Staff Conduct, Professional Boundaries & 1:1 WorkMAKE is currently staffed by Jamie and Louise. If additional staff, freelancers or volunteers join the organisation, they will receive appropriate safeguarding information, supervision and checks before undertaking relevant work.
- Staff will maintain clear, appropriate professional boundaries and treat children with dignity and respect.
- Physical punishment, humiliating treatment, intimidation, discriminatory behaviour and inappropriate language are never acceptable.
- Staff will not use personal social-media accounts to communicate privately with children or young people.
- Operational communication about children will normally be with parents/carers using MAKE's agreed communication channels.
- Staff must report safeguarding concerns about another adult, including low-level or boundary concerns, rather than dealing with them informally.
In exceptional circumstances MAKE may provide tuition in a participant's home. This will be agreed with the parent/carer in advance. Wherever practicable, sessions will take place in an appropriate shared or visible area of the home, and communication about arrangements will be with the parent/carer. Staff will avoid unnecessary isolation with a child and will record or report any safeguarding concern arising from a home visit.
3. Drop-off, Collection & Missing ChildrenDrop-off and collectionParents/carers must follow the designated drop-off and collection times. Except for agreed homeschool arrangements, parents/carers do not remain during children's workshops unless MAKE has agreed this in advance. If somebody other than the named parent/carer will collect a child, MAKE must be informed in advance.
The front door is controlled from inside the premises. Children will not be released to an unauthorised person.
Failure to collectIf a parent/carer is late, MAKE will attempt to contact the priority contact and then the secondary emergency contact. If no contact is made, further attempts will be made while the child remains supervised and safe. If the child remains uncollected and MAKE cannot establish a safe collection arrangement, we will contact Children's Social Care and/or the police and follow their advice. Repeated late collection may result in a child's place being reviewed.
Missing childIf a child cannot be located during a session, school collection, outdoor activity or journey, one adult will immediately coordinate the response while maintaining supervision of the remaining children. We will check the immediate area, attendance information and last known location without creating additional risk.
If the child is not located immediately, or there is reason to believe they may be at risk, we will call 999 and contact the parent/carer. We will follow police advice, record the incident and review the relevant risk assessment and procedures before the activity resumes.
4. Health, Safety, First Aid & EmergenciesMAKE will maintain a safe working environment through regular risk assessment, appropriate supervision and checks of the premises, equipment and activities. Electrical equipment will be appropriately maintained and tested where required. Activities involving additional hazards will have specific controls explained before use.
Jamie and Louise hold paediatric first-aid qualifications. A suitable first-aid kit is kept on site.
Medical conditions and medicationParents/carers must tell MAKE about allergies, medical conditions, additional needs and any emergency medication required before attendance.
MAKE does not routinely administer regular medication. Emergency medication such as an adrenaline auto-injector or prescribed reliever inhaler may be supported or administered where necessary and where MAKE has been given the medication, clear written information and parent/carer consent. Emergency action will not be delayed where a child's life is at risk. Parents remain responsible for ensuring medication is in date and supplied as agreed.
Parents/carers provide consent at booking for MAKE to obtain or provide emergency first aid/treatment where necessary. Emergency services will be contacted whenever required.
Accidents and emergencies
- We will make the area safe, reassure the children and provide appropriate first aid.
- We will call 999 where necessary and contact the injured child's parent/carer as soon as practicable.
- If a child needs hospital treatment, one adult may accompany the child where appropriate while the other supervises the remaining group until safe collection arrangements are made.
- Accidents and significant incidents will be recorded and parents/carers informed.
- Serious incidents will be reported to the appropriate authority or insurer where a legal or contractual reporting duty applies.
The designated assembly point will be clearly identified to staff and participants at the premises and reviewed whenever the premises or surrounding site changes.
Emergency closureMAKE may need to close or end a session because of circumstances such as loss of essential utilities, fire or flood damage, severe weather, staff incapacity, infectious-disease restrictions or another situation that makes safe delivery impossible. Parents/carers will be contacted and safe collection arrangements made. Where MAKE cancels a paid session, our cancellation arrangements will be communicated to affected participants.
5. Behaviour, Inclusion & Equal OpportunitiesMAKE's ethos is 'Art for all'. We aim to provide an inclusive, respectful and kind environment in which children and adults can participate and thrive.
We will make reasonable efforts to adapt teaching and activities according to individual need and will discuss relevant needs with parents/carers before attendance. We value and respect different cultures, languages, beliefs, identities, abilities and backgrounds and aim to reflect a diverse range of artists and perspectives in our teaching.
MAKE will not tolerate discrimination, harassment or bullying and will challenge discriminatory remarks or behaviour. Our approach is informed by the Equality Act 2010.
Behaviour managementWe recognise that behaviour can communicate a need. Expectations will be explained clearly and will include listening, following safety instructions, respecting other people and the premises, using materials appropriately and helping to tidy where suitable.
If a child struggles with expectations, staff will use calm reminders, a private conversation where appropriate, movement or regulation breaks, and discussion with parents/carers about supportive strategies. We do not use physical punishment or humiliating sanctions. If behaviour creates an ongoing serious safety or welfare concern despite reasonable strategies, MAKE may review or end the child's place as a last resort.
6. Photography, Digital & Online SafetyPhotography and image consentMAKE may photograph artwork and creative processes to celebrate learning and promote the project. Identifiable photographs or video of a child's face will only be taken or used for promotional purposes where appropriate parent/carer consent has been obtained. Consent can be withdrawn for future use by contacting MAKE.
Designated MAKE cameras or devices will be used for workshop photography. Images will be handled and stored appropriately and will not be used for purposes outside the consent given. Parents/carers may also ask that their child's artwork is not photographed or displayed.
Online and digital safetyWhere children use cameras, computers, tablets, editing software or internet-connected services as part of a MAKE activity, staff will supervise their use appropriately for the activity and age group. Children will be reminded not to access or share harmful or inappropriate material, disclose personal information, photograph others inappropriately or communicate with unknown people through MAKE activities.
Any concerning online content, contact, cyberbullying, sexual imagery or other online safeguarding issue encountered during a session will be treated as a safeguarding concern.
7. Illness, Hygiene, Food & AccessibilityIllness and infectionParents/carers should tell MAKE if a child will not attend, particularly where we are due to collect them from school. Children who are too unwell to participate safely should not attend. Following vomiting or diarrhoea, children should remain away for at least 48 hours after symptoms have stopped, unless current public-health advice specifies otherwise.
Hygiene and foodGood hygiene will be encouraged and handwashing facilities, soap and paper towels will be available. We ask participants not to bring food containing nuts because of allergy risks; however, MAKE cannot guarantee that the premises are completely free from traces of nuts or other allergens. Children may bring an appropriate snack where a refreshment break is part of the session. Drinking water will be available.
AccessibilityWe aim to make the space and workshops as accessible as reasonably possible. The premises have ramp/wheelchair access and bathroom rails. Parents/carers are encouraged to discuss access or support needs with us before booking so that we can consider suitable adjustments and safe participation.
8. Information, Records & PrivacyMAKE keeps information necessary to administer bookings, communicate with families, support participants safely and meet safeguarding, financial and legal obligations. Records may include booking/contact details, SEND or medical information, safeguarding records, accident/incident reports, consent information, workshop records and authorised photographs.
Information is stored securely with access limited to those who need it. Safeguarding information may be shared without consent where this is necessary to protect a child. Data-protection law does not prevent appropriate information-sharing for safeguarding purposes.
Different categories of information will be retained only for as long as there is a lawful or operational need. Safeguarding, accident, financial, consent and routine booking records may therefore have different retention periods. MAKE will periodically review and securely delete records that are no longer required.
Marketing emails are optional. Participants or parents/carers may choose whether to subscribe and may unsubscribe. Personal contact details will not be sold or shared with third parties for their own marketing.
9. ComplaintsWe want participants and families to feel able to raise concerns. In the first instance, concerns can be discussed with Jamie or Louise. Formal complaints can be made in writing to [email protected]. We aim to acknowledge and respond to written complaints within 7 days, or explain if additional time is required.
A complaint that raises a safeguarding concern will be handled under the safeguarding procedure rather than waiting for the ordinary complaints process. A person raising a safeguarding concern is also entitled to contact the relevant statutory authority directly.
10. Fees, Cancellations & 1:1 TermsFull payment is normally required at booking through MAKE's booking system. Spaces cannot be reserved without the agreed booking/payment arrangements. Workshop sessions and block bookings are normally non-refundable where the participant chooses not to attend, because the place has been reserved and may not be refillable.
Where MAKE cancels a session, we will communicate the available rearrangement, credit or refund arrangement as appropriate to the booking.
1:1 sessionsThe current 1:1 fee is £55 per hour and is subject to change. One-off sessions are invoiced in advance and are normally non-refundable if the participant cancels. In exceptional circumstances MAKE may agree to rearrange a session, taking account of notice given and the circumstances.
Regular 1:1 sessions are normally paid monthly in advance, taking agreed term-time and holiday breaks into account. We ask for two weeks' notice to end a regular arrangement so that the time can be offered to another participant. Home visits may include agreed travel time and expenses.
Portfolio, scholarship and higher-education supportMAKE can support portfolio development and applications through 1:1 sessions or dedicated courses. We will help participants develop relevant skills and independent work, but attendance cannot guarantee a successful application, scholarship, offer or examination outcome.
11. Supervision, School Collection & Risk AssessmentMAKE will set group sizes and staffing according to the age, needs, activity, venue and risks involved rather than relying on a single ratio for every situation. Risk assessments will consider supervision levels and will be reviewed when activities, staffing, premises or participant needs change.
When collecting children from school or walking with groups, staff will use appropriate supervision and planned routes. High-visibility vests will be used where appropriate and roads will be crossed at suitable pedestrian crossings wherever practicable. Outdoor activities and visits will be risk assessed.
12. Review & GovernanceJamie and Louise are jointly responsible for the implementation and review of these policies. The document will be reviewed at least annually and sooner following a significant safeguarding incident, a material change to MAKE's activities or premises, the recruitment of additional staff/volunteers, or a relevant change in law or official guidance.
This policy should be read alongside activity-specific risk assessments, booking information and any additional consent or medical information supplied for an individual child.
Guidance used for this September 2026 revisionThis revision has been informed by the Department for Education's current safeguarding guidance for out-of-school settings, Keeping Children Safe in Education 2026 as a useful safeguarding benchmark, Working Together to Safeguard Children 2026, current DBS/regulated-activity guidance, and Lambeth Council safeguarding referral information.
MAKE is an out-of-school arts provider; references to school guidance in this document are used as safeguarding good-practice benchmarks where relevant and do not imply that every statutory duty applying to schools applies to MAKE.